:::: TEAM MEETING:

You can all a team meeting anytime in your business or at home. Team meetings are for those times that you start a project where everyone needs to be on the same page: setting up a conference event, setting up an entertainment event for the company, going on a vacation, going to church. Anyone on the team can call a team meeting. This team meeting will be different to any boring team meeting you may have had in the past.

A team meeting is called at the very beginning of a project to start the day or at whatever time your project is starting in the middle of the day. It's also called when you or anyone on the team feels that the team is "dragging" and tired or sluggish. It can be done every day at the beginning of the day too.

These are the steps. You will see that once everyone gets what they need, the energy goes up and everyone is more alert and more productive:

- Get everyone in a circle (standing up or sitting down)

- Say "OK. I need everyone to tell me what their level of energy from 1 to 10 is. Give me a number for your mind and a number for your body.

- People will start to tell you different numbers like 7 and 9 or 5 and 6 or 3 and 9.

- Then you point out the lowest level mentioned for the mind and the lowest level for the body. You say playfully "OK. Nobody is wrong here. These are just numbers. Right now the team is at 3 in the mind and 6 in the body."

- Then you go one by one asking them what they need for their numbers to be a 10. People have many things "pulling" their attention. Sometimes they just need to make a call, get a coffee, take a 5 minute walk, listen to a song with their headphones, a pain killer, etc..

- Ask them to go get what they need and come back in 10 minutes.

- When they come back in 10 minutes, ask them "how is the energy? Same or different?" Everyone will answer different and there will be excitement. The energy will go up because they got what they needed. Sometimes one of the team members needs to leave and go home for the morning or needs to leave for an hour or two. This brings up the energy of the team when a team member that doesn't really want to be there, leaves for a bit. Nobody is wrong. You are just measuring energy. And the team members are measuring their own energy within the team so they can see their level of commitment to see if they stay or go.

- Then you do a round of acknowledgements. (Described below)

- Then you keep everyone seated and you go one by one reminding them what their position is and what their tasks are. This is done in front of the whole team so everyone knows who is doing what.

:::: ROUND OF ACKNOWLEDGEMENTS:

When you want to bring up the level of trust and connection within the team or for some pressure and heaviness to dissipate so the team members can focus on serving the team spirit, you can do a "round of acknowledgements". You can call a team meeting so everyone comes in a circle. You say "OK let's do a round of acknowledgements. Say one acknowledgement for yourself and another one for the person to your right". (Sometimes there is time for three acknowledgements for each). If it’s only two people, you just acknowledge each other.

:::: "LOGISTICS ORGANIZATION" EXERCISE:

Every event needs organization. Some people pull off the organization of an event with anger and frustration and some people with more speed than others or less mistakes or more pressure than others. Events range from cleaning a house to setting up a business conference for 30 people or 100 or 5000 to leaving on vacation. If more than one person is involved in setting up an event, that's already a team.

- You start organizing the event with a 10 minute team meeting including a round of acknowledgements. (Lesson #13 and lesson #48)

- Than you start the logistics exercise:

- One person is the logistics person. The logistics position should be given to someone with authority or one that you think can have authority or needs to practice authority because they have expressed that they want to have leadership skills. This logistics person does nothing but give out instructions. He/She sees what the room needs and the timing of it all. He/She knows what needs to be set up (A DJ stand, a screen, speakers, a stage, chairs, lights) and knows what needs to be cleaned and set up.

- The only one allowed to think is the logistics person.

- The rest of the team are called "assistants". The assistant's job is to NOT think about anything that has to be done. They cannot mention things that they see around the room. Not even the "papers that are on the floor in the corner" or "we need plastic bags". They will just create resistances and "noise" in the logistics' person's mind. The logistics person has to give you clear instructions. Even to tell you to grab a plastic bag from the closet. Nothing can be left for the assistant to think where to get. Not even the broom. The logistics person has to say exactly where to take the broom from or to give a specific task like "Find a broom and come back when you find it". The next task can be "OK now sweep the floor". Every task has to be given out with a sweet and firm tone of voice. Never a condescending one or else the team spirit goes down. And the logistics person has to give ONE INSTRUCTION AT A TIME. NEVER TWO OR THREE like "Sweep this area and then take these boxes down and make sure they are piled up neatly". That's too much already.

- The rest of the assistants ONLY do the tasks that the logistics mentions. They should be given ONE task at a time. An assistant is not below the logistics person. They are all the same. Equal.

- The logistics person should really be careful to only give out one task at a time. They cannot even mention "Oh and we'll clean outside later" because the team members will get confused.

- When an assistants gets a task, he/she has to present NO resistance whatsoever of the task. Sometimes they may get a task that they don't want to do but if they want to be on the team, they have to just do it. For example there are tasks like cleaning the toilet, sweeping, mopping, writing labels, cleaning out some chairs, etc... This exercise is like the Army. No one has a say. It's better that no one has a say so the organization goes faster and smoother. The purpose of nobody having a say is that only the logistics person can think. No assistant should think of anything or how anything should be done or what should be done first or last. They are just there to do the tasks.

- When an assistant is doing a task, he/she has to have no pressure while doing it. For example if the task is to unravel a long cable, or to find a weird type of tape at a store, there has to be no pressure in doing it. Just a positive intention and belief that that type of tape or printer model ink exists and that it will be found.

- Every task has to be done with the most pleasure possible.

- If the logistics person notices that the energy of the team is down (somebody is "in their head" thinking about their drama, somebody presented a resistance or pressure, somebody is not having pleasure doing their task), then he/she calls a 10 minute team meeting so the energy goes back up. Nobody is wrong. The 10 minute meeting is for a round of acknowledgements.

- The logistics person can decide if one of the team members has to take a 10 minute walk to clear his/her mind.

- When an assistant finishes a task, he/she goes back to the logistics person and tells them that they are done. They don't scream out from afar that they are done. They tell the logistics person in person up close and with joy.

- The assistants have to "light up" the logistics person by having fun reporting back that they are done with the task. They can say something like "I am done sweeping my Queen" or "I am done setting up the labels Master". All this feeling good and flirting while doing the tasks keeps the logistics' person's mind clear so he/she can see what else is needed. The flirting has to be done light and the assistant cannot think in the back of his/her mind something like "Am I doing great? Did I do the task right? Did I do it fast enough? Am I entertaining enough? What else can I do to light him/her up?" If all of that thinking is going on, there is pressure and the team will feel it. All the team member has to do is to enjoy being there and enjoy every task and then funny ways to light up the logistics will come out naturally.

- When all the tasks are done and the event is set up or the house is cleaned, logistics calls a last team meeting to review all the things that were accomplished and to give out the general tasks that everyone will have during the next day and to say some acknowledgements.

- If right after that you all have to take care of an event where there is going to be a presentation or a training or a performance, then they form an "ENERGY COIL.

:::: ENERGY COIL:

- There are three positions in the energy coil: The assistant(s), the logistics, the trainer (or presenter or performer).

- The energy has to flow in a way that everyone feels good in the room. This energy is the "connection" between these three positions. Here is how is goes: The logistics person gives energy to the trainer on stage, the trainer to the participants, the participants to the assistant and the assistant to the logistics person. This is called an "energy coil". It has to be really connected during a presentation or show or training or event. The energy between the assistant, logistics person and trainer or performer is really felt by the participants. This energy coil makes money because the participants feel so good that they become repeat customers and they send referrals.

- The assistant has to be very clear without any drama or thought "in the back of her/his mind" (Lesson #90) so the logistics person is clear to see what the room needs while the trainer is speaking and doing the training exercises.

- If the assistant is mad or sad or jealous, the logistics person will feel blurry, fuzzy and sluggish. Then the trainer will feel that too. This does not support the event. The energy goes down.

- Usually the participants are having opinions, dropping opinions, dropping pain in the air, learning and trying to understand the training so a lot of pain is going around the room. It's the assistant's job to not "fall into" anyone's pain story so they don't get heavy. The assistant gets energy from the participants by just enjoying them. That enjoyment goes into the logistics person so they can give energy to the trainer (presenter/performer).

- The logistics person will be smiling and supporting the trainer with laughter and seeing what the room needs. The room has many needs like more AC if it gets too hot or more heating if it gets too cold or more water for the participants or becomes the time keeper for the trainer if they wanted to take a break at a certain point.

- The logistics person does not touch the AC or heating device or get water for the participants. He/She gives all the tasks to the assistant. The logistics person has to be sitting down in the back of the room facing the trainer. Their job is to "hold" the room.

- The assistant can come in and out of the room. They have to walk without attracting attention to themselves. They have to be quiet, walk quietly, whisper or write notes to the logistics person if they need to tell him/her something like an update on a task or something.

- If the energy is down, the logistics person has to give the assistant many tasks that are physical like going to get food for the trainer or going to get coffee for the whole team or organizing and cleaning the next room or cleaning the toilets or the bathroom or the organizing the marketing table where all the fliers are if you have any. All these tasks are NOT meant to "punish" the assistant. They are meant for the heaviness of the room to lift. The energy, love and pleasure that the assistant puts into those tasks pour into the room and the heaviness lifts. It's a "service" energy. This selfless service where the assistant is in service for the team spirit gets the logistics person clear. Then the logistics person can pour all his/her energy into the trainer again. And the trainer into the participants etc… so the "energy coil" gets complete again. It's the logistics person's task to make sure the energy coil is connected throughout the entire event. He/She does not make himself/herself wrong if the energy went down a little or a lot. He/She just corrects it to it gets connected again.

- If the assistant cannot drop some opinions or criticism or pain or self-pity feelings, the assistant gets put on a "time out". This "time out" is not a punishment. It's a "time out" task. The logistics person asks the assistant to take a walk or to walk by the beach and get in the ocean if the event is near water.

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